Executive Assistant at CARE International in Nairobi – Kenya Jobs, Careers and Vacancies

CARE International is an NGO working in Somalia. CARE and its partners work with vulnerable communities to address the underlying causes of poverty and promote peace and development, through its strategic goal to reduce poverty as well as mitigating immediate emergency situation by empowering women, enhancing access to resources and services, and improving governance.

We are seeking experienced and talented individuals to take on new and exciting roles in the country office based in Nairobi.

EXECUTIVE ASSISTANT

Reporting to Regional Director the incumbent will ensure effective and efficient operation of the regional management team’s areas of responsibility by providing professional administrative support. In addition the position seeks to ensure coordination and management of the Regional Director’s activities by exercising judgement and making appropriate decisions on their behalf.

Key responsibilities:

• Anticipate and prepare research and briefing papers in advance of appointments and presentations. Draft subsequent correspondence and follow up
• Establish and maintain filing and records management systems to maximize information flow
• Take action authorized during RD’s absence and use initiative and judgment to see that matters requiring attention are referred to the delegated authority or handled.
• Manage information flow between the Regional Director and the constituencies and when appropriate represent with various audiences via correspondence, email, telephone or in person
• Maintenance of paper and electronic filing systems for the regional management unit and schedule and coordinate regular unit meetings

Requirements:

• Bachelors degree in Social Science and National Diploma in Business Management or equivalent experience that demonstrates similar capacity
• 3 years of experience in an administrative position
• Excellent written and spoken English – good grammar, spelling
• High level of interpersonal skills, excellent organization skills, problem solving, trust and confidentiality
• Ability to use one’s judgment, synthesize and report information including recommendations for action
• Good computer skills

Applications/CV with daytime telephone contacts and three referees clearly marked the reference no. should be sent by 15th December, 2011 to:

The Human Resources Officer
CARE Somalia/South Sudan
P.O. Box 2039, 00202 Nairobi
Email: hr@csss.care.org

Only shortlisted candidates will be contacted.

CARE is an Equal Opportunity Employer, promoting gender, equity and diversity, our diversity is our strength and we encourage people from all backgrounds and experiences, particularly women, to apply